PADS4
Visitor Management
Benefits of PADS4 Visitor Management
PADS4 Visitor Management is a stand-alone module to enhance the reception workflow of your guest
and to convert manual actions into digital workflow.
PADS4 Visitor Management Xperience
Manual
The visitor will get a mail and will be go directly to reception (no kiosk). Then the reception staff will manually do check-in and print the badge from the back office.
Semi-digital
The visitor will get a mail with Pin and Qr code and go to the reception kiosk and check-in. then they will go to the reception desk where they will print the badge.
Full digital
The visitor will get a mail with Pin and Qr code and go to reception kiosk and check-in. There a badge is automatically printed without any action required from the reception staff.
Visitors can check-in/check-out , manage access control…
Pre-register your visitors and greet them with a hearty message as they check-in with their QR code or PIN code.
Have your visitors check-in and print bdges with option of control access.
use PADS4 Workspace & Digital Signage to guide them to the correct meeting rooms or areas.
Check-out your visitors and see the exact details of their visit in your archive. You can welcome them back anytime soon!
Kiosk interaction
One of the biggest advantages of self-service kiosks is the ability to let people check-in themselves. Visitors can check themselves in, without the input of the receptionist or host.
The kiosk can include a camera instead scanner for reading instead scanning visitors QR Codes and might also include a printer. The next step after kiosk check-in would be to print a badge and let the visitor access the building.
Using a kiosk in combination with our visitor management module will enhance the visitor experience and improve efficiency in your lobby wotkflow, by removing manual and repetitive actions from the lobby agent.
Simple dashboard user-interface for hostess
With a functional dashboard, you can add new visitors and directly assign them to their hosts, buildings, meeting rooms and different timeslots directly from the online portal. In cooperation, the module allows for the creation of a check-in kiosk tailored to your company (which works on Android / iOS and other browser-based tablets). Available in multi language.
Pre-registration link to your invitation through outlook or PADS4 workspace
PADS4 Visitor Management is an extended module that works seamlessly with your other PADS4 modules (Workspace & Digital Signage). Sync your staff using Azure Active Directory, ADFS or Okta & sync your meeting rooms with Microsoft Exchange 365 or Google Calendar, for a full-scale integrated smart office environment.
Meeting rooms are found efficiently
Integrating PADS4 Visitor Management with PADS4 Platform allows you to empower your screens around the office with important wayfinding information, internal & external office communication and meeting room booking capability. No need for third-party software, just use the PADS4 platform.
Provides a clear visitor management policy
You can automatically add terms & conditions for your visitors to read and accept important information such as health & safety notices, non-disclosure agreements and privacy policies. These can be displayed as PDF files to browse through, or instructional or informational videos. PADS4 Visitor management is GDRP compliant with auto-archive.
Discover how PADS4 enhances your building’s safety and efficiency with the Visitor Management System
Welcome to the future of visitor management. In today’s fast-paced world, companies need efficient, secure solutions to track their visitors and ensure compliance with industry standards. That’s where the PADS4 visitor management system comes in. With cloud-based software, customizable workflows and intuitive interfaces, this cutting-edge technology is a game-changer for businesses. Let’s take a closer look at how this innovative tool can benefit your business and make a positive first impression on every visitor who walks through your door. Get ready to revolutionize your visitors’ experience with the complete PADS4 package.
Overview of visitor management systems
Visitor management systems are digital software solutions designed to track and manage visitors to a company or organization’s premises.
What is a visitor management system?
A visitor management system is an advanced technological tool that helps companies and organizations manage visitors more efficiently, safely and conveniently. It automates the process of controlling and tracking visitors, ensuring that only authorized persons have access to the premises.
Why do companies need visitor management systems?
In today’s fast-paced business world, security is paramount. Companies need to guarantee the security of their employees, resources and information.
A visitor management system is an effective way of achieving this, by controlling who enters the building and keeping a record of all visitors for security purposes.
In addition, visitor management systems can also improve productivity by streamlining the check-in and check-out process, reducing waiting times for visitors and freeing up receptionist time for other tasks.
Benefits of a visitor management system with PADS4
– Increased security: With functions such as visitor screening and integration with background checks, PADS4‘s visitor management system ensures that only authorized persons have access to the premises.
– Efficient check-in process: Digital check-in eliminates manual paperwork and speeds up the check-in process, making it more convenient for visitors.
– Data analysis and reporting: Real-time data analysis and reporting gives businesses greater insight into the number of visitors per day, peak times, frequent visitors, etc.
– Industry-standard compliance: Visitor management systems are designed to adhere to industry standards, such as RGPD compliance, ensuring that sensitive visitor information is handled securely and in accordance with regulations.
– Customizable, flexible solutions: the PADS4 visitor management system will offer you customizable features to meet your company’s specific needs, whatever your sector, making it a versatile solution.
Key features of visitor management systems
PADS4 has a visitor management system with several key features, making it a powerful tool for businesses and organizations. The key points of the PADS4 Visitor Management Systems are :
Visitor registration process
The first step in using a visitor management system is to register visitors. This process can be carried out electronically via an online form, or on-site at a kiosk or reception desk.
The information collected during registration can vary, but typically includes name, contact details, purpose of visit and who is being visited.
Printing and issuing secure badges
Digital badge printing eliminates the need for manual badges, minimizing the risk of errors and making the process more efficient. Badges can also include security features such as QR codes or barcodes to easily identify authorized visitors.
Visitor check-in and check-out procedure
PADS4‘s visitor management system enables visitors to check in and out seamlessly, reducing waiting times and improving the overall experience.
Integration with cloud-based solutions
Cloud-based software solutions enable real-time data synchronization and remote access to visitor information from any device with Internet access. This is particularly useful for companies with multiple sites or a hybrid working model.
Compliance and data security measures
Visitor management systems prioritize data protection and compliance with industry standards such as GDPR. This includes secure storage and processing of visitor information, regular data backups and advanced encryption methods to prevent unauthorized access.
Case study PADS4 :
Atos: PADS4 and Atos joined forces to revolutionize Atos headquarters in the Netherlands with MyCampus, a digital transformation initiative incorporating interactive digital signage. The partnership has created an innovative and collaborative work environment, reinforcing corporate identity and boosting employee productivity. Thanks to PADS4, Atos was able to deploy customized signage solutions and interactive screens, illustrating PADS4‘s commitment to modernizing traditional workspaces.